job-forge/docs/team_management_guide.md

# JobForge MVP - Team Management Guide

**Version:** 1.0.0  
**Project:** JobForge MVP Development  
**Timeline:** 8 Weeks (July - August 2025)  
**Team Structure:** 6 Specialized Roles  
**Last Updated:** July 2025

---

## 📋 Table of Contents

1. [Team Structure & Hierarchy](#team-structure--hierarchy)
2. [Role Definitions](#role-definitions)
3. [Communication Protocols](#communication-protocols)
4. [Development Process](#development-process)
5. [Quality Standards](#quality-standards)
6. [Meeting Framework](#meeting-framework)
7. [Documentation Standards](#documentation-standards)
8. [Escalation Procedures](#escalation-procedures)
9. [Performance Metrics](#performance-metrics)
10. [Standard Templates](#standard-templates)

---

## 🏗️ Team Structure & Hierarchy

### Organizational Chart

```mermaid
graph TD
    PM[Project Manager] --> ARCH[Architect & Orchestrator]
    PM --> BE[Backend Team]
    PM --> FE[Frontend Team]
    PM --> AI[AI Engineering Team]
    PM --> DO[DevOps & Integration Team]
    
    ARCH --> BE
    ARCH --> FE
    ARCH --> AI
    ARCH --> DO
    
    BE --> DO
    FE --> DO
    AI --> BE
```

### Reporting Structure

| Level | Role | Reports To | Direct Reports |
|-------|------|------------|----------------|
| **L1** | Project Manager | Stakeholders/CEO | All team leads |
| **L2** | Architect & Orchestrator | Project Manager | Technical guidance to all teams |
| **L2** | Backend Team Lead | Project Manager | Backend developers |
| **L2** | Frontend Team Lead | Project Manager | Frontend developers |
| **L2** | AI Engineering Team Lead | Project Manager | AI engineers |
| **L2** | DevOps & Integration Team Lead | Project Manager | DevOps engineers |

### Authority Matrix

| Decision Type | Project Manager | Architect | Team Leads | Team Members |
|---------------|-----------------|-----------|------------|--------------|
| Project Scope | **Decide** | Consult | Inform | Inform |
| Technical Architecture | Consult | **Decide** | Consult | Inform |
| Implementation Details | Inform | Consult | **Decide** | Responsible |
| Resource Allocation | **Decide** | Consult | Consult | Inform |
| Quality Standards | Consult | **Decide** | Responsible | Responsible |
| Release Decisions | **Decide** | Consult | Inform | Inform |

---

## 👥 Role Definitions

### 1. Project Manager

#### **Core Responsibilities**
- **Project Planning:** Define sprint goals, manage timeline, allocate resources
- **Risk Management:** Identify, assess, and mitigate project risks
- **Stakeholder Communication:** Regular status updates and expectation management
- **Team Coordination:** Facilitate cross-team collaboration and resolve blockers
- **Progress Tracking:** Monitor deliverables, milestones, and budget

#### **Key Deliverables**
- Weekly project status reports
- Sprint planning and retrospective facilitation
- Risk register and mitigation plans
- Resource allocation and capacity planning
- Stakeholder communication and updates

#### **Required Skills**
- Agile/Scrum methodology expertise
- Technical project management experience
- Excellent communication and leadership skills
- Risk assessment and mitigation
- Budget and resource management

#### **Daily Activities**
- **Morning:** Review overnight progress, check for blockers
- **Mid-day:** Attend standups, facilitate cross-team communication
- **Evening:** Update project tracking, prepare status reports

#### **Success Metrics**
- On-time delivery of sprint goals (100% target)
- Team velocity consistency (±15% variance)
- Stakeholder satisfaction scores (>8/10)
- Risk mitigation effectiveness (>90% issues resolved)

---

### 2. Architect & Orchestrator

#### **Core Responsibilities**
- **System Architecture:** Define and maintain overall system design
- **Technical Standards:** Establish coding standards, patterns, and best practices
- **Architecture Reviews:** Conduct regular technical reviews and approvals
- **Cross-Team Alignment:** Ensure technical consistency across all teams
- **Technology Decisions:** Evaluate and approve technology choices

#### **Key Deliverables**
- System architecture documentation and diagrams
- Technical standards and coding guidelines
- Architecture review reports and approvals
- Technology evaluation and recommendation reports
- Technical debt assessment and remediation plans

#### **Required Skills**
- Full-stack architecture experience
- Deep knowledge of Python, PostgreSQL, Docker
- API design and microservices architecture
- Code review and quality assessment
- Technical leadership and mentoring

#### **Daily Activities**
- **Morning:** Review pull requests and architecture compliance
- **Mid-day:** Conduct architecture reviews and technical discussions
- **Evening:** Update architecture documentation and standards

#### **Review Schedule**
- **Daily:** Code review and PR approvals
- **Weekly:** Architecture compliance review
- **Bi-weekly:** Technical debt assessment
- **Sprint End:** Architecture retrospective and improvements

#### **Success Metrics**
- Architecture compliance score (>95%)
- Technical debt ratio (<10%)
- Code review turnaround time (<4 hours)
- Cross-team technical consistency (>90%)

---

### 3. Backend Team

#### **Core Responsibilities**
- **API Development:** Build FastAPI endpoints per specification
- **Database Design:** Implement PostgreSQL schema with RLS policies
- **Business Logic:** Develop core application services and workflows
- **Integration:** Integrate with AI services and external APIs
- **Testing:** Write comprehensive unit and integration tests

#### **Key Deliverables**
- REST API endpoints with full documentation
- Database schema with migrations and seed data
- Business logic services and domain models
- API integration with AI services
- Comprehensive test suites (>80% coverage)

#### **Required Skills**
- Advanced Python (FastAPI, SQLAlchemy, AsyncIO)
- PostgreSQL database design and optimization
- REST API design and development
- Testing frameworks (pytest, mocking)
- Docker and containerization

#### **Team Structure**
- **Backend Team Lead:** Technical leadership, architecture compliance
- **Senior Backend Developer:** Complex features, AI integration
- **Backend Developer:** CRUD operations, testing, documentation

#### **Daily Activities**
- **Morning:** Review API requirements and database design
- **Mid-day:** Implement endpoints and business logic
- **Evening:** Write tests and update documentation

#### **Handoff Requirements**
- **To Frontend:** Complete API documentation with examples
- **To AI Team:** Integration endpoints and data models
- **To DevOps:** Docker configuration and deployment requirements

#### **Success Metrics**
- API endpoint completion rate (100% per sprint)
- Test coverage percentage (>80%)
- API response time (<500ms for CRUD operations)
- Bug density (<2 bugs per 1000 lines of code)

---

### 4. Frontend Team

#### **Core Responsibilities**
- **UI Development:** Build Dash + Mantine user interface components
- **User Experience:** Create intuitive and responsive user interactions
- **API Integration:** Implement frontend API client and data management
- **Visual Design:** Ensure professional and modern visual design
- **Testing:** Develop frontend testing strategies and implementation

#### **Key Deliverables**
- Complete user interface with all MVP features
- Responsive design for desktop and mobile
- API client library with error handling
- Component library and design system
- User experience testing and optimization

#### **Required Skills**
- Advanced Python (Dash, Plotly, component libraries)
- Modern web technologies (HTML5, CSS3, JavaScript)
- UI/UX design principles and responsive design
- API integration and state management
- Frontend testing and debugging

#### **Team Structure**
- **Frontend Team Lead:** UI architecture, UX decisions
- **Senior Frontend Developer:** Complex components, API integration
- **Frontend Developer:** Component development, styling, testing

#### **Daily Activities**
- **Morning:** Review UI requirements and design specifications
- **Mid-day:** Develop components and integrate with backend APIs
- **Evening:** Test user interactions and update documentation

#### **Handoff Requirements**
- **From Backend:** API documentation and endpoint availability
- **To DevOps:** Frontend build configuration and deployment needs
- **To PM:** User acceptance testing and demo preparation

#### **Success Metrics**
- Feature completion rate (100% per sprint)
- UI responsiveness score (>95% across devices)
- User experience satisfaction (>8/10 in testing)
- Frontend error rate (<1% of user interactions)

---

### 5. AI Engineering Team

#### **Core Responsibilities**
- **Prompt Engineering:** Develop and optimize Claude Sonnet 4 prompts
- **AI Integration:** Build AI agents for research, resume, and cover letter generation
- **Vector Operations:** Implement OpenAI embeddings and similarity search
- **Performance Optimization:** Optimize AI response times and accuracy
- **Quality Assurance:** Test AI outputs for consistency and relevance

#### **Key Deliverables**
- Research Agent with job analysis capabilities
- Resume Optimizer with multi-resume synthesis
- Cover Letter Generator with voice preservation
- Vector database integration for semantic search
- AI performance monitoring and optimization tools

#### **Required Skills**
- Advanced prompt engineering and LLM optimization
- Python AI/ML libraries (OpenAI, Anthropic APIs)
- Vector databases and semantic search
- Natural language processing and analysis
- AI testing and quality assurance methods

#### **Team Structure**
- **AI Team Lead:** AI strategy, prompt architecture
- **Senior AI Engineer:** Complex AI workflows, vector integration
- **AI Engineer:** Prompt development, testing, optimization

#### **Daily Activities**
- **Morning:** Review AI requirements and prompt specifications
- **Mid-day:** Develop and test AI agents and prompts
- **Evening:** Optimize performance and document AI behaviors

#### **Handoff Requirements**
- **To Backend:** AI service integration requirements and APIs
- **From Architect:** AI workflow specifications and quality criteria
- **To PM:** AI performance metrics and capability demonstrations

#### **Success Metrics**
- AI response accuracy (>90% relevance score)
- Processing time (<30 seconds per AI operation)
- Prompt effectiveness (>85% user satisfaction)
- AI service uptime (>99.5% availability)

---

### 6. DevOps & Integration Team

#### **Core Responsibilities**
- **Infrastructure Management:** Docker Compose orchestration and optimization
- **CI/CD Pipeline:** Gitea workflows, automated testing, and deployment
- **Integration Testing:** End-to-end system integration and testing
- **Quality Assurance:** Enforce quality standards and code review processes
- **Documentation Management:** Maintain project documentation and knowledge base

#### **Key Deliverables**
- Complete Docker development environment
- Automated CI/CD pipelines with quality gates
- Integration testing suite and monitoring
- Quality standards documentation and enforcement
- Production deployment configuration and monitoring

#### **Required Skills**
- Docker and container orchestration
- CI/CD pipeline design and implementation
- Automated testing and quality assurance
- System integration and monitoring
- Technical documentation and knowledge management

#### **Team Structure**
- **DevOps & Integration Lead:** Infrastructure architecture, quality standards
- **Senior DevOps Engineer:** CI/CD pipelines, production deployment
- **Integration Engineer:** System integration, testing, documentation

#### **Daily Activities**
- **Morning:** Review system health, CI/CD pipeline status
- **Mid-day:** Support integration needs, resolve deployment issues
- **Evening:** Update documentation, monitor quality metrics

#### **Handoff Requirements**
- **From All Teams:** Code, configuration, and deployment requirements
- **To PM:** System status, quality metrics, deployment readiness
- **To Architect:** Infrastructure compliance and optimization recommendations

#### **Success Metrics**
- CI/CD pipeline success rate (>95%)
- Integration test pass rate (>98%)
- System uptime (>99.9% during development)
- Documentation completeness (>90% coverage)

---

## 📞 Communication Protocols

### Communication Matrix

| Communication Type | Frequency | Participants | Duration | Format |
|-------------------|-----------|--------------|----------|--------|
| **Daily Standup** | Daily | All team leads + PM | 15 min | Synchronous |
| **Team Standup** | Daily | Team members + Team lead | 10 min | Synchronous |
| **Architecture Review** | Weekly | Architect + All leads | 30 min | Synchronous |
| **Sprint Planning** | Weekly | All team leads + PM | 60 min | Synchronous |
| **Sprint Retrospective** | Weekly | All team leads + PM | 45 min | Synchronous |
| **Technical Sync** | As needed | Relevant teams | 30 min | Synchronous |
| **Status Updates** | Weekly | PM + Stakeholders | 30 min | Synchronous/Async |

### Communication Guidelines

#### **Daily Standup Format**
Each team lead reports:
1. **Yesterday:** What was completed
2. **Today:** What will be worked on
3. **Blockers:** Any impediments or dependencies
4. **Risks:** Emerging risks or concerns

#### **Cross-Team Communication Rules**
- **Backend ↔ Frontend:** API changes require 24-hour notice
- **AI ↔ Backend:** Integration requirements must be documented
- **DevOps ↔ All Teams:** Infrastructure changes require approval
- **Architect ↔ All Teams:** Technical decisions require consultation

#### **Escalation Matrix**
| Issue Level | Response Time | Escalation Path |
|-------------|---------------|-----------------|
| **Low** | 24 hours | Team Lead → PM |
| **Medium** | 4 hours | Team Lead → PM → Architect |
| **High** | 1 hour | Team Lead → PM + Architect |
| **Critical** | 30 minutes | All leads + PM + Architect |

---

## 🔄 Development Process

### Sprint Structure (1-Week Sprints)

#### **Monday: Sprint Planning**
- **9:00 AM:** Sprint planning meeting (60 min)
- **10:30 AM:** Team breakouts for task estimation
- **11:30 AM:** Cross-team dependency identification
- **12:00 PM:** Sprint commitment and kick-off

#### **Tuesday-Thursday: Development**
- **9:00 AM:** Daily standup (15 min)
- **Development work according to team schedules**
- **4:00 PM:** Daily progress check-in
- **As needed:** Technical sync meetings

#### **Friday: Review & Retrospective**
- **9:00 AM:** Sprint demo preparation
- **10:00 AM:** Sprint review and demo (60 min)
- **11:30 AM:** Sprint retrospective (45 min)
- **1:00 PM:** Next sprint preparation
- **3:00 PM:** Week wrap-up and documentation

### Definition of Done

#### **Backend Features**
- [ ] API endpoints implemented per specification
- [ ] Unit tests written with >80% coverage
- [ ] Integration tests passing
- [ ] API documentation updated
- [ ] Code reviewed and approved by Architect
- [ ] Database migrations tested
- [ ] Error handling implemented

#### **Frontend Features**
- [ ] UI components implemented per design
- [ ] Responsive design tested on multiple devices
- [ ] API integration working correctly
- [ ] User acceptance criteria met
- [ ] Code reviewed and approved
- [ ] Documentation updated
- [ ] Browser compatibility tested

#### **AI Features**
- [ ] Prompts developed and optimized
- [ ] AI agents tested for accuracy and performance
- [ ] Integration with backend services working
- [ ] Performance benchmarks met
- [ ] Error handling and fallbacks implemented
- [ ] Documentation and examples provided
- [ ] Quality assurance testing completed

#### **DevOps Features**
- [ ] Infrastructure changes deployed and tested
- [ ] CI/CD pipelines updated and working
- [ ] Documentation updated
- [ ] Security review completed
- [ ] Performance impact assessed
- [ ] Rollback procedures tested
- [ ] Monitoring and alerting configured

---

## 🎯 Quality Standards

### Code Quality Requirements

#### **General Standards**
- **Type Hints:** Required for all public functions and methods
- **Documentation:** Docstrings for all classes and public methods
- **Testing:** Minimum 80% code coverage for backend, 70% for frontend
- **Code Review:** All changes require approval from team lead + architect
- **Security:** No hardcoded secrets, proper input validation

#### **Backend Standards**
```python
# Example of required code quality
from typing import Optional, List
from pydantic import BaseModel

class ApplicationService:
    """Service for managing job applications with proper error handling."""
    
    async def create_application(
        self, 
        user_id: str, 
        application_data: CreateApplicationRequest
    ) -> Application:
        """
        Create a new job application for the specified user.
        
        Args:
            user_id: UUID of the authenticated user
            application_data: Validated application creation data
            
        Returns:
            Application: Created application with generated ID
            
        Raises:
            ValidationError: If application data is invalid
            DatabaseError: If database operation fails
        """
        # Implementation with proper error handling
        pass
```

#### **Frontend Standards**
- **Component Documentation:** Clear docstrings for all components
- **Props Validation:** Type hints and validation for all component props
- **Error Boundaries:** Proper error handling for API failures
- **Accessibility:** WCAG 2.1 AA compliance for all UI components
- **Performance:** Components should render in <100ms

#### **AI Standards**
- **Prompt Documentation:** Clear documentation of prompt purpose and expected outputs
- **Error Handling:** Graceful degradation when AI services are unavailable
- **Performance Monitoring:** Response time and accuracy tracking
- **Quality Assurance:** Systematic testing of AI outputs for consistency

### Quality Gates

#### **Pre-Commit Checks**
- [ ] Code formatting (Black, isort)
- [ ] Type checking (mypy)
- [ ] Linting (flake8, pylint)
- [ ] Security scanning (bandit)
- [ ] Test execution (pytest)

#### **Pull Request Checks**
- [ ] All CI/CD pipeline checks pass
- [ ] Code coverage requirements met
- [ ] Architecture compliance verified
- [ ] Security review completed
- [ ] Documentation updated
- [ ] Performance impact assessed

#### **Sprint Completion Checks**
- [ ] All features meet Definition of Done
- [ ] Integration testing passes
- [ ] Performance benchmarks met
- [ ] Security review completed
- [ ] Documentation complete and accurate
- [ ] Demo preparation completed

---

## 📅 Meeting Framework

### Meeting Templates

#### **Daily Standup Template**
```
Date: [Date]
Sprint: [Sprint Number]
Facilitator: [Project Manager]

Team Updates:
□ Backend Team - [Lead Name]
  - Completed: 
  - Today: 
  - Blockers: 

□ Frontend Team - [Lead Name]
  - Completed: 
  - Today: 
  - Blockers: 

□ AI Team - [Lead Name]
  - Completed: 
  - Today: 
  - Blockers: 

□ DevOps Team - [Lead Name]
  - Completed: 
  - Today: 
  - Blockers: 

Cross-Team Dependencies:
- [Dependency 1]
- [Dependency 2]

Action Items:
- [Action Item 1] - Owner: [Name] - Due: [Date]
- [Action Item 2] - Owner: [Name] - Due: [Date]
```

#### **Sprint Planning Template**
```
Sprint Planning - Sprint [Number]
Date: [Date]
Duration: [Start Date] to [End Date]

Sprint Goal:
[Clear, concise statement of what will be achieved]

Team Capacity:
- Backend Team: [X] story points
- Frontend Team: [X] story points  
- AI Team: [X] story points
- DevOps Team: [X] story points

Selected Stories:
□ [Story 1] - [Team] - [Points] - [Priority]
□ [Story 2] - [Team] - [Points] - [Priority]
□ [Story 3] - [Team] - [Points] - [Priority]

Dependencies Identified:
- [Dependency 1] - Teams: [A] → [B] - Risk: [Low/Medium/High]
- [Dependency 2] - Teams: [A] → [B] - Risk: [Low/Medium/High]

Risks and Mitigation:
- [Risk 1] - Probability: [%] - Impact: [High/Medium/Low] - Mitigation: [Plan]
- [Risk 2] - Probability: [%] - Impact: [High/Medium/Low] - Mitigation: [Plan]

Sprint Commitment:
Team leads confirm commitment to sprint goal and deliverables.
□ Backend Team Lead - [Name]
□ Frontend Team Lead - [Name]
□ AI Team Lead - [Name]  
□ DevOps Team Lead - [Name]
```

#### **Architecture Review Template**
```
Architecture Review - Week [Number]
Date: [Date]
Reviewer: [Architect Name]

Components Reviewed:
□ Backend API Design
  - Compliance: [Green/Yellow/Red]
  - Issues: [List any issues]
  - Recommendations: [List recommendations]

□ Frontend Architecture
  - Compliance: [Green/Yellow/Red]
  - Issues: [List any issues]
  - Recommendations: [List recommendations]

□ AI Integration
  - Compliance: [Green/Yellow/Red]
  - Issues: [List any issues]
  - Recommendations: [List recommendations]

□ Infrastructure Design
  - Compliance: [Green/Yellow/Red]
  - Issues: [List any issues]
  - Recommendations: [List recommendations]

Technical Debt Assessment:
- Current Level: [Low/Medium/High]
- Priority Items: [List top 3 items]
- Remediation Plan: [Summary of approach]

Decisions Made:
- [Decision 1] - Rationale: [Explanation]
- [Decision 2] - Rationale: [Explanation]

Action Items:
- [Action 1] - Owner: [Name] - Due: [Date]
- [Action 2] - Owner: [Name] - Due: [Date]
```

---

## 📋 Documentation Standards

### Required Documentation

#### **API Documentation**
- **OpenAPI Specification:** Complete API documentation with examples
- **Integration Guide:** How to integrate with each API endpoint
- **Error Handling:** Comprehensive error codes and responses
- **Authentication:** Security requirements and implementation

#### **Code Documentation**
- **README Files:** Clear setup and usage instructions
- **Inline Comments:** Complex logic explanation and business rules
- **Architecture Decisions:** ADR (Architecture Decision Records)
- **Deployment Guide:** Step-by-step deployment instructions

#### **Process Documentation**
- **Team Onboarding:** New team member setup guide
- **Development Workflow:** Git branching and development process
- **Quality Standards:** Code quality and review requirements
- **Troubleshooting:** Common issues and resolution steps

### Documentation Review Process

#### **Weekly Documentation Review**
- **Owner:** DevOps & Integration Team Lead
- **Participants:** All team leads
- **Duration:** 30 minutes
- **Agenda:** Review documentation completeness and accuracy

#### **Documentation Standards**
- **Format:** Markdown files in `/docs` directory
- **Structure:** Consistent headings, table of contents, examples
- **Updates:** Documentation updated with each feature delivery
- **Review:** All documentation changes require peer review

---

## 🚨 Escalation Procedures

### Issue Classification

#### **Priority Levels**
| Priority | Response Time | Definition | Examples |
|----------|---------------|------------|----------|
| **P0 - Critical** | 30 minutes | System down, security breach | Database crash, API completely down |
| **P1 - High** | 2 hours | Major feature broken, blocking | Authentication broken, AI services down |
| **P2 - Medium** | 8 hours | Minor feature issues, performance | Slow API responses, UI bugs |
| **P3 - Low** | 24 hours | Enhancement requests, documentation | Feature improvements, doc updates |

### Escalation Flow

#### **Technical Issues**
```
Developer → Team Lead → Architect → Project Manager → Stakeholders
```

#### **Resource/Timeline Issues**
```
Team Lead → Project Manager → Stakeholders
```

#### **Quality/Standards Issues**
```
Team Member → Team Lead → Architect → Project Manager
```

#### **Cross-Team Conflicts**
```
Team Leads → Project Manager → Architect (if technical) → Resolution
```

### Crisis Management

#### **Critical Issue Response**
1. **Immediate (0-15 min):** 
   - Issue reporter creates critical incident ticket
   - Notify Project Manager and Architect immediately
   - Form incident response team

2. **Short-term (15-60 min):**
   - Assess impact and root cause
   - Implement temporary workaround if possible
   - Communicate status to stakeholders

3. **Resolution (1+ hours):**
   - Develop and implement permanent fix
   - Test fix thoroughly in staging environment
   - Deploy fix and monitor system health
   - Conduct post-incident review

---

## 📊 Performance Metrics

### Team Performance Metrics

#### **Delivery Metrics**
| Metric | Target | Measurement | Frequency |
|--------|--------|-------------|-----------|
| **Sprint Goal Achievement** | 100% | Goals completed vs planned | Weekly |
| **Story Point Velocity** | ±15% variance | Points delivered per sprint | Weekly |
| **Feature Delivery** | On schedule | Features completed on time | Weekly |
| **Defect Rate** | <5% | Bugs found post-delivery | Weekly |

#### **Quality Metrics**
| Metric | Target | Measurement | Frequency |
|--------|--------|-------------|-----------|
| **Code Coverage** | >80% | Automated test coverage | Daily |
| **Code Review Time** | <4 hours | Time from PR to approval | Daily |
| **Build Success Rate** | >95% | CI/CD pipeline success | Daily |
| **Documentation Coverage** | >90% | Features documented | Weekly |

#### **Team Health Metrics**
| Metric | Target | Measurement | Frequency |
|--------|--------|-------------|-----------|
| **Team Satisfaction** | >8/10 | Weekly team survey | Weekly |
| **Collaboration Score** | >8/10 | Cross-team effectiveness | Weekly |
| **Knowledge Sharing** | >3 sessions/week | Tech talks, reviews | Weekly |
| **Blockers Resolution** | <24 hours | Time to resolve blockers | Daily |

### Individual Performance Metrics

#### **Backend Team**
- API endpoint delivery rate (100% per sprint)
- Code quality score (>90%)
- Test coverage percentage (>80%)
- Code review participation rate (100%)

#### **Frontend Team**
- UI component completion rate (100% per sprint)
- User experience satisfaction (>8/10)
- Browser compatibility score (>95%)
- Design system compliance (>90%)

#### **AI Team**
- AI model accuracy (>90%)
- Prompt optimization rate (>85% user satisfaction)
- Processing time improvements (weekly optimization)
- AI service uptime (>99.5%)

#### **DevOps Team**
- Infrastructure uptime (>99.9%)
- CI/CD pipeline reliability (>95% success rate)
- Documentation completeness (>90%)
- Security compliance score (100%)

---

## 📝 Standard Templates

### Handoff Document Template

```markdown
# Team Handoff Document

**From Team:** [Source Team]
**To Team:** [Destination Team]  
**Date:** [Date]
**Sprint:** [Sprint Number]

## Deliverables
- [Deliverable 1] - Status: [Complete/Partial/Pending]
- [Deliverable 2] - Status: [Complete/Partial/Pending]

## Technical Specifications
- **API Endpoints:** [List with documentation links]
- **Data Models:** [List with schema definitions]
- **Configuration:** [Environment variables, settings]
- **Dependencies:** [External services, libraries]

## Testing Information
- **Test Coverage:** [Percentage]
- **Test Results:** [Link to test report]
- **Known Issues:** [List any known problems]
- **Testing Instructions:** [How to test the deliverables]

## Documentation
- **Technical Docs:** [Links to relevant documentation]
- **API Documentation:** [Link to API docs]
- **Setup Instructions:** [How to run/deploy]
- **Troubleshooting:** [Common issues and solutions]

## Next Steps
- [Action item 1] - Owner: [Name] - Due: [Date]
- [Action item 2] - Owner: [Name] - Due: [Date]

## Contact Information
- **Primary Contact:** [Name] - [Email] - [Slack/Teams]
- **Secondary Contact:** [Name] - [Email] - [Slack/Teams]

## Sign-off
- **Source Team Lead:** [Name] - [Date] - [Signature]
- **Destination Team Lead:** [Name] - [Date] - [Signature]
```

### Status Report Template

```markdown
# Weekly Status Report

**Week of:** [Date Range]
**Sprint:** [Sprint Number]
**Report Date:** [Date]
**Prepared by:** [Project Manager Name]

## Executive Summary
[2-3 sentence summary of week's progress and status]

## Sprint Progress
- **Sprint Goal:** [Goal statement]
- **Completion Rate:** [X]% ([Y] of [Z] story points completed)
- **On Track for Sprint Goal:** [Yes/No/At Risk]

## Team Status

### Backend Team
- **Completed:** [List major accomplishments]
- **In Progress:** [Current work]
- **Planned:** [Next week's priorities]
- **Blockers:** [Any impediments]
- **Health:** [Green/Yellow/Red]

### Frontend Team  
- **Completed:** [List major accomplishments]
- **In Progress:** [Current work]
- **Planned:** [Next week's priorities]
- **Blockers:** [Any impediments]
- **Health:** [Green/Yellow/Red]

### AI Engineering Team
- **Completed:** [List major accomplishments]
- **In Progress:** [Current work]
- **Planned:** [Next week's priorities]
- **Blockers:** [Any impediments]
- **Health:** [Green/Yellow/Red]

### DevOps & Integration Team
- **Completed:** [List major accomplishments]
- **In Progress:** [Current work]
- **Planned:** [Next week's priorities]
- **Blockers:** [Any impediments]
- **Health:** [Green/Yellow/Red]

## Key Metrics
| Metric | Target | Actual | Status |
|--------|--------|---------|--------|
| Sprint Velocity | [X] points | [Y] points | [Green/Yellow/Red] |
| Code Coverage | >80% | [X]% | [Green/Yellow/Red] |
| Build Success Rate | >95% | [X]% | [Green/Yellow/Red] |
| Team Satisfaction | >8/10 | [X]/10 | [Green/Yellow/Red] |

## Risks and Issues
| Risk/Issue | Impact | Probability | Mitigation | Owner | Due Date |
|------------|--------|-------------|------------|--------|----------|
| [Risk 1] | [High/Med/Low] | [High/Med/Low] | [Plan] | [Name] | [Date] |
| [Risk 2] | [High/Med/Low] | [High/Med/Low] | [Plan] | [Name] | [Date] |

## Decisions Made
- [Decision 1] - Rationale: [Explanation] - Impact: [Description]
- [Decision 2] - Rationale: [Explanation] - Impact: [Description]

## Next Week Focus
- [Priority 1]
- [Priority 2]
- [Priority 3]

## Action Items
- [Action 1] - Owner: [Name] - Due: [Date]
- [Action 2] - Owner: [Name] - Due: [Date]

## Attachments
- [Link to detailed metrics dashboard]
- [Link to sprint burndown chart]
- [Link to risk register]
```

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## 🎯 Implementation Checklist

### Week 1: Team Formation
- [ ] All team members hired and onboarded
- [ ] Role responsibilities communicated and accepted
- [ ] Communication tools set up (Slack, Gitea, etc.)
- [ ] Development environment access provided
- [ ] First sprint planning meeting scheduled

### Week 2: Process Implementation  
- [ ] Daily standup schedule established
- [ ] Sprint planning process implemented
- [ ] Architecture review process started
- [ ] Quality standards documented and communicated
- [ ] Documentation standards established

### Week 3: Team Optimization
- [ ] First retrospective completed with improvements
- [ ] Cross-team communication protocols refined
- [ ] Performance metrics baseline established
- [ ] Escalation procedures tested and refined
- [ ] Team health survey implemented

### Ongoing: Continuous Improvement
- [ ] Weekly retrospectives with action items
- [ ] Monthly team satisfaction surveys
- [ ] Quarterly process review and optimization
- [ ] Continuous metrics monitoring and improvement
- [ ] Regular team building and knowledge sharing

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*This team management guide provides the foundation for successful JobForge MVP development with clear roles, processes, and standards for professional team coordination and delivery.*